Lower Costs – It’s estimated the average company spends between five and 15 percent of its annual revenue on document costs. However, according to The Gartner Group, MPS can help businesses reduce printing expenditures by up to 30 percent. How? By:
• eliminating outdated, inefficient, or redundant devices
• consolidating your print fleet and removing unnecessary machines
• reducing maintenance costs through real-time monitoring and preventative maintenance
• providing transparency and accountability through print tracking software
Fewer Risks – Data security is imperative to any responsible business owner, and working with paper documents does present vulnerabilities that must be addressed. An MPS solution is a great way to mitigate risks to the confidential information that goes through your printers. Older, more vulnerable devices will be replaced by modern machines that include state-of-the-art security features. Your printers will always have the latest security patches downloaded and installed. Printed documents will be protected by authentication processes, such as requiring PINs or access cards at the printer to pull jobs to prevent them from falling into the wrong hands.
Less Waste – How much time and effort do your employees or IT staff spend each month managing your printers? In addition, how much are your document creation efforts impacting the environment? Your MPS provider will take on the responsibility of performing device maintenance and resolving printer issues, removing this burden from your staff. They’ll also identify and eliminate wasteful printing practices, enabling you to reduce the amount of paper and consumables used during document creation.