By establishing a printing policy at your company, you can drastically reduce waste and save money. Here are a few questions to ask before implementing a printing policy.
1. Do we have support from upper-level management? Without buy-in from top executives, you can’t really establish any company-wide policies. But, more than that, you also need management to agree to abide by any printing policies that are put in place so they can demonstrate proper printing behaviors for all employees.
2. Do we have the right equipment? It’s easy to establish rules, but it’s much more difficult to actually enforce them. Do you have the right equipment that ensures users print on both sides of the paper, or only releases print jobs when an employee enters their ID number at the MFP? It could be time to upgrade to more advanced and energy-efficient hardware.
3. Would a document management solution help? Employees often print unnecessarily because they lack the tools and resources to go “paperless.” Relying too heavily on paper documents is costly, inefficient, and requires the use and storage of lots of paper. But a document management system is designed to automate document processes, thereby significantly reducing the need to print.